A portal instead of status calls
Clients see milestones, what’s waiting on them and the latest updates, any time.
Qafza OS · For agencies
Less chasing. More finished work.
For design, development, marketing and SEO agencies that run several client projects at once and want every one to feel well handled.
Sounds familiar?
Where agency time usually goes.
- 01
Updates by WhatsApp and phone
Clients ask where things stand, and the answer lives in someone’s head.
- 02
Approvals that drag on
Designs wait days for a yes, and revision rounds never end.
- 03
Extra work given away
Small changes add up and never reach the invoice.
- 04
Six tools that don’t talk
Leads in one place, tasks in another, invoices in a third.
With Qafza OS
Each problem has its place.
Approvals in one click
From the portal or straight from the email, with the revision rounds of their package.
Changes quoted first
Every change is priced and approved before work starts, then added to the invoice.
One system for the whole flow
A won lead becomes a client, a signed proposal sets the project, approved milestones are invoiced.
The flow
From first enquiry to monthly report.
- 01
Enquiry or booked call
The lead lands in your pipeline with where it came from.
- 02
Proposal signed online
Built from your package, in the client’s language.
- 03
Onboarding and kick-off
The client sends everything you need before day one.
- 04
Milestones approved
Previews, revisions and approvals in the portal.
- 05
Launch and handover
Files, accesses and a launch page for the client.
- 06
Care and reports
Support with reply deadlines and a report every month.
Questions
Before you ask.
Can we use our own packages and processes?
Yes. Packages, phases, payment schedules, onboarding forms and delivery playbooks are your own data, edited in Settings.
Do our clients need training?
No. They receive an invitation, sign in and see only their projects, with a short guide in their language.
Is it under our brand?
Yes. Your logo, colours, sender name and domain, for your team and your clients.
See it with your own work in mind.
A 30-minute call, with sample data and your questions.
No card needed. Your own workspace and a sample one to explore.
