Sales
Pipeline with stages and follow-ups, a booking page for discovery calls, website enquiries straight in, and insights on where clients come from.
Qafza OS · for agencies and service teams
Run your whole agency in one system.
Pipeline, proposals and signatures, projects with a client portal, support with reply deadlines, time, billing and a team handbook. Under your brand and your domain, in English, French and Arabic. It is the system Qafza itself runs on.
Inside
Every part of the work, connected.
Each screen feeds the next: a won deal becomes a client and a project, a signed proposal sets the fee, approved changes move the deadline and land on the invoice.
Screens shown with sample data.
What's included
One system instead of six.
The tools an agency usually stitches together, built to work as one.
Proposals and signatures
Proposals, NDAs and service agreements filled on your own PDF templates and signed online, with automatic follow-ups.
Projects and client portal
Milestones, tasks, approvals with revision rounds, change requests quoted before work starts, files and live updates.
Support
Care tickets with first-reply deadlines, internal notes, hours per plan and a monthly summary per client.
Time, workload and profit
Timer and timesheet, team workload against estimates, and profit per project for the people allowed to see it.
Billing
Invoices from milestones, recurring billing, payment reminders, several currencies and numbered cash receipts.
Team handbook
Onboarding pages by role in three languages, with checklists, self-checks and a progress view for managers.
Reports and feedback
Monthly client reports, client check-ins after each milestone, testimonials with consent, and case studies.
Your brand
Your name on it. Not ours.
Clients see your agency, from the sign-in page to the emails they receive.
Your logo, colours and domain
The whole app, the client portal and every email use your brand, on your own domain.
English, French and Arabic
Every screen, email and PDF in three languages, with proper right-to-left Arabic.
Roles you define
Owner, project manager, sales, developer, designer, finance or your own roles, each with exactly the access it needs.
Your packages and prices
Services, phases, payment schedules and prices are your own data, not ours. Change them in Settings.
Your documents, unchanged
Upload your own proposal, agreement and NDA templates; the app fills them in and never redraws your design.
Installs like an app
On iPhone and Android from the browser, with notifications for what needs attention.
Safe by design
Access decided by the database.
Permissions aren't just hidden buttons. Every rule is enforced where the data lives.
Separate workspaces
Each agency's data is kept apart from every other's. Our team doesn't see your projects, clients or figures.
Internal by default
Notes, internal tasks and fees stay internal. Clients see only what you share with them.
Two-step sign-in
Authenticator codes at sign-in, and you can require them for your whole team.
No passwords stored
Client accounts and access are shared through a password manager, never kept in the app.
Data in the EU
Your database is hosted in Frankfurt, in the European Union.
Error alerts
If something fails on the live app, the people who maintain it are told straight away.
How it works
From demo to your first project.
- 01
A 30-minute demo
We show you the system with sample data and look at how your agency works today.
- 02
Your workspace
We set up your brand, domain, packages, roles and document templates with you.
- 03
Your team
Your team joins by invitation and learns the system from the handbook, in their language.
- 04
Your first project
You run a real client through it, and we stay on hand to adjust what you need.
Questions
Before you ask.
Who is it for?
Agencies and service teams that run client projects: design, development, marketing, SEO, and clinic groups running their own marketing and patient-experience projects. It is not a medical records system and never stores patient data.
Can we use our own domain and brand?
Yes. Your logo, colours, sender name and your own domain, for your team and your clients.
Can we see it first?
Yes. Book a demo: we walk you through it with sample data, in English, French or Arabic.
How much does it cost?
It depends on your team and the setup you need. After the demo we send you a clear proposal.
Can we bring our current clients and projects?
Yes. We help you set up your packages and bring in your active clients and projects when you start.
Does Qafza see our data?
No. Your workspace is separate, and our team only enters it when you invite us for support.
See it with your own work in mind.
A 30-minute call, with sample data and your questions.